Executive Administrative Assistant
full-time
POSTED 6 DAYS AGO
Full-Time | Exempt | Onsite (Downtown Office, Mon-Fri 9 am to 5 pm) | Zion City
Zion City is seeking an experienced, highly organized, and relational Executive Administrative Assistant to provide high-level support to senior pastoral leadership.
This is a high-trust role for someone who thrives behind the scenes, anticipates needs, manages competing priorities with confidence, and brings excellence and discretion to their work. The ideal candidate is a strong communicator and problem-solver who can help keep executive priorities, projects, and day-to-day operations moving forward.
What You'll Do
- Manage calendars, meetings, travel, correspondence, and scheduling needs.
- Coordinate projects and follow-up from planning through completion.
- Track key communications, priorities, and action items across senior leadership.
- Develop and maintain effective administrative systems, files, and workflows.
- Support budgeting, expenses, purchasing, and other administrative processes.
- Assist with preparation and coordination for meetings, teachings, weekend messages, events, and special projects.
- Handle sensitive and confidential information with a high level of discretion.
What We're Looking For
- Previous executive or administrative support experience.
- Exceptional organizational, time-management, and communication skills.
- Strong judgment and the ability to manage multiple priorities in a fast-moving environment.
- Proficiency in Microsoft Office and confidence learning new systems.
- A proactive mindset with the ability to anticipate needs, identify solutions, and take initiative.
- Excellent interpersonal skills and a dependable, service-oriented approach.
- A commitment to confidentiality, excellence, and Zion City's mission and culture.
Interested in joining the Zion City team?
We'd love to hear from you! Please submit your résumé for consideration.
